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Harly is built around one loop: post a job, collect applications, move candidates through a pipeline, schedule and document interviews, send an offer, and close the hire. Everything else, the candidate portal, automations, inbox, documents, AI, reports, connects into that loop.

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The core loop

Each step is a record in Harly. Records link to each other, so you can read the full history of a candidate’s journey without leaving the application view.

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Where to start

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How data is organized

Workspace — everything belongs to a workspace. Members, jobs, candidates, settings, and integrations are all workspace-scoped. Job — a role you are hiring for. A job has a pipeline of stages, a hiring team, a public listing on the career page, and an application form. Candidate — a person. One candidate can apply to multiple jobs. Their profile, notes, tags, and files are shared across all their applications. Application — the relationship between a candidate and a job. An application has a stage, a status, a scorecard set, and an offer. Moving an application through stages is how the pipeline works. Interview — a scheduled event on an application. Harly creates calendar events for the interviewer and candidate, syncs with Google Calendar or Outlook, and generates a video link if you have Zoom or Meet configured. Scorecard — structured feedback an interviewer submits after an interview. Scorecards are per-application and roll up into a decision view for the hiring team. Offer — a formal offer tied to an application. Harly tracks the state (draft → sent → accepted / declined / withdrawn) and collects a signature through Harly Signing or DocuSeal. Talent pool — a collection of candidates not tied to a specific open role. Use it to keep track of strong candidates for future openings.

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Roles and who can do what

See access control for the full permission list and how to scope roles by department, region, or assigned jobs only.

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What the candidate sees

Candidates interact with Harly through two surfaces:
  1. Career page — public job board where they browse and apply.
  2. Candidate portal — authenticated self-service area to track applications, upload documents, and manage their data.
Neither surface exposes internal notes, scorecards, other candidates, or workspace configuration.

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Next steps

If you are new, follow the first-hire tutorial — it walks through the entire loop from posting a job to marking a hire in one linear sequence. If a specific area is unclear, jump to its page directly from the table above.