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Documents keep the files a hire produces — resumes, signed offers, right-to-work proof, certifications — on the candidate record instead of scattered across inboxes. You can request documents from a candidate and review what they upload.

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Request a document

1

Open the candidate

From the candidate record, choose Request document and name what you need — for example, “Signed offer letter” or “Proof of eligibility to work.”
2

Send the request

The candidate receives the request in their portal and uploads the file there. No email attachments to chase.
3

Review

Uploaded documents appear on the candidate record marked as pending review. Accept or ask for a replacement.

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Retention and expiry

Documents carry personal data, so Harly supports retention and expiry:
  • Expiry — a document (for example a certification) can carry an expiry date and surface when it lapses.
  • Retention — an opt-in retention job anonymizes or removes documents after a defined period, in line with your privacy settings.
  • Legal hold — a document under legal hold is protected from deletion until the hold is released.
Documents are personal data. Do not download candidate documents to personal devices or accounts. Deletion and export must follow the privacy workflow.

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Next steps

Candidate portal

Where candidates upload requested documents.

Privacy and retention

Configure retention, export, and deletion.