Skip to main content
An offer turns a hiring decision into a document the candidate can accept and sign. Harly generates the offer, tracks its state, and collects a signature through Harly Signing (built-in) or DocuSeal (self-hosted external service).

​
Offer states

​
Generate an offer

1

Open the application

From the candidate’s application, choose Create offer. An offer is always tied to one application, so the record stays linked to the role.
2

Fill the offer

Set the title, compensation, start date, and any custom fields your workspace uses. Attach or generate an offer letter.
3

Review

Preview the rendered document. An offer stays a draft until you send it — edit freely before this step.

​
Send for signature — Harly Signing

Harly Signing is the built-in native flow. No external account required.
1

Enable signing

Confirm Settings → Signature → Harly Signing is enabled before sending.
2

Place fields

Add signature and date fields where the candidate signs. Add countersign fields for your team if required.
3

Send

Send the offer. The candidate receives a secure link to review and sign. No account required on their side.
4

Countersign

When the candidate signs, sign the company’s countersign fields to complete the signing ceremony.
5

Confirm accepted state

After signing, the offer transitions to Accepted. Verify this on the offer record before marking the hire.
Do not mark a hire on the strength of a forwarded PDF or a verbal yes. Confirm the offer state is Accepted on the offer record in Harly.

​
Send for signature — DocuSeal

If you prefer to use a self-hosted DocuSeal instance, configure it in Settings → Integrations → DocuSeal before sending. See signatures for provider setup. When DocuSeal is configured, the offer sending flow routes signing through DocuSeal instead of Harly Signing. DocuSeal calls back via a webhook; Harly reconciles the signing status asynchronously.
A browser redirect after signing may show pending while the webhook reconciliation is running. Wait for the offer record to update — do not manually change the state.

​
Decline and withdraw

  • Decline: The candidate declines. The application stays open for you to decide the next step (typically reject or reconsider).
  • Withdraw: Your team withdraws the offer before the candidate decides. This is the only team-side state change available after an offer is sent.

​
Next steps

Signatures

Configure Harly Signing or DocuSeal.

Candidates and pipeline

Mark the hire on the application after the offer is accepted.