> ## Documentation Index
> Fetch the complete documentation index at: https://docs.harly.dev/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Harly

> How jobs, candidates, interviews, offers, and the candidate portal connect into one recruiting workflow.

Harly is built around one loop: post a job, collect applications, move
candidates through a pipeline, schedule and document interviews, send an offer,
and close the hire. Everything else, the candidate portal, automations, inbox,
documents, AI, reports, connects into that loop.

## The core loop

```
Job (open) → Application → Pipeline stage → Interview → Scorecard → Offer → Hired
```

Each step is a record in Harly. Records link to each other, so you can read
the full history of a candidate's journey without leaving the application view.

## Where to start

| You want to…              | Go to                                                           |
| ------------------------- | --------------------------------------------------------------- |
| Post a new role           | [Jobs](/product/jobs)                                           |
| Review applications       | [Candidates and pipeline](/product/candidates-and-pipeline)     |
| Schedule an interview     | [Interviews and scheduling](/product/interviews-and-scheduling) |
| Send an offer             | [Offers and signatures](/product/offers-and-signatures)         |
| Reply to a candidate      | [Inbox and email](/product/inbox-and-email)                     |
| Request a document        | [Documents](/product/documents)                                 |
| See the career page       | [Career page](/product/career-page)                             |
| Let candidates self-track | [Candidate portal](/product/candidate-portal)                   |
| Measure pipeline health   | [Reports and analytics](/product/reports-and-analytics)         |

## How data is organized

**Workspace** — everything belongs to a workspace. Members, jobs, candidates,
settings, and integrations are all workspace-scoped.

**Job** — a role you are hiring for. A job has a pipeline of stages, a hiring
team, a public listing on the career page, and an application form.

**Candidate** — a person. One candidate can apply to multiple jobs. Their
profile, notes, tags, and files are shared across all their applications.

**Application** — the relationship between a candidate and a job. An application
has a stage, a status, a scorecard set, and an offer. Moving an application
through stages is how the pipeline works.

**Interview** — a scheduled event on an application. Harly creates calendar
events for the interviewer and candidate, syncs with Google Calendar or Outlook,
and generates a video link if you have Zoom or Meet configured.

**Scorecard** — structured feedback an interviewer submits after an interview.
Scorecards are per-application and roll up into a decision view for the hiring
team.

**Offer** — a formal offer tied to an application. Harly tracks the state
(`draft → sent → accepted / declined / withdrawn`) and collects a signature
through Harly Signing or DocuSeal.

**Talent pool** — a collection of candidates not tied to a specific open role.
Use it to keep track of strong candidates for future openings.

## Roles and who can do what

| Role           | Typical responsibilities                                         |
| -------------- | ---------------------------------------------------------------- |
| Owner          | Full access; configure workspace, security, integrations         |
| Admin          | Full explicit permissions, tunable                               |
| Recruiter      | Run the pipeline end-to-end: jobs, candidates, offers, documents |
| Hiring manager | Approve jobs, view pipeline, provide interview feedback          |
| Custom role    | Any combination of permissions you define                        |

See [access control](/security/access-control) for the full permission list and
how to scope roles by department, region, or assigned jobs only.

## What the candidate sees

Candidates interact with Harly through two surfaces:

1. **Career page** — public job board where they browse and apply.
2. **Candidate portal** — authenticated self-service area to track applications,
   upload documents, and manage their data.

Neither surface exposes internal notes, scorecards, other candidates, or
workspace configuration.

## Next steps

If you are new, follow the [first-hire tutorial](/tutorials/first-hire) — it
walks through the entire loop from posting a job to marking a hire in one
linear sequence. If a specific area is unclear, jump to its page directly from
the table above.